Why is the CV important?
• It is the key method for
         o Documenting and planning your career progression
         o Exhibiting your activities and accomplishments in fulfilling the promotion precepts
         o Demonstrating to Promotion and Assimilation Boards the skills and accomplishments that distinguish you from other officers
         o Presenting your accomplishments to those writing awards for you
         o An outdated, absent or poorly formatted CV will put you at a disadvantage and will make you less competitive for promotion

Where is it kept in the electronic Officer Personnel Folder (eOPF)
• In the green section

When should the CV be updated?
• You should keep the CV to the eOPF up to date always, but especially at the end of each calendar year so that they will be available to the promotion board.

Are there hints for creating an optimal CV and cover sheet?
• Cover sheet (summary sheet) for the CV
         o Provides depth of precept accomplishments on one page
         o Summarizes what is in your CV; details will be in CV
         o Use Bullet format
         o Organize to match the 5 Precepts for Promotion
         o Try to keep to 1 page
         o Must be the first page of the full CV
         o Label as the “Cover Sheet” or “Summary Sheet”
         o Include your identifying information (Name, Rank, PHS #, Category) in header or title
         o Consider summarizing or omitting those items already in PIR, to keep length down
• CV
         o Multiple sections labeled, including section for all publications
         o Header with identifying information: Name, Rank, PHS #, Category, Date; page number
         o Presents milestones in your career
         o Organize CV to match most recent precepts and benchmarks, when possible

    Newer Examples of Promoted Officers CVs--New! Posted 10/21/07
         o Promoted from CDR   to CAPT: #1, #2, #3
         o Promoted from LCDR to CDR:   #1, #2, #3

    Examples of 4 promoted Medical Officers' CVs and Cover Sheets
         o Cover Sheet #1     CV #1     
         o Cover Sheet #2     CV #2    
         o Cover Sheet #3     CV #3
         o Cover Sheet #4     CV #4


HOW TO DOCUMENT YOUR DEPLOYMENTS: Special note for PY 2006 from OFRD Posted 1/09/2006
• The deployment information on the OFRD website is NOT part of your OPF or PIR.
  The best mechanism of informing a promotion board about your deployments is via your awards
  and documentation on your CV.

• Hurricane (s) Katrina/Rita/Wilma will not be listed on your OFRD Officer Summary page until the
  mission is complete. For now, list this and all deployments on your CV.

• Please note, the Promotion Board does NOT have access to your OFRD webpage.
  Only you and the OFRD staff see your OFRD Officer Summary Page.

What formatting issues are important?
• Header upper right on each page including the first
        o Your name
        o PHS Serial Number
        o Category: Medical Officer
• Header upper left of each page (or page bottom): Page number, e.g. Page 2 of 14
• Date of CV preparation should be in one of the headers, footers, or on the cover sheet
• Style hints:
        o At least 10 point font size , with simple font style
        o Spell out acronyms the first time they are used
        o Use "adequate" margins
• In your publication list (bibliography), bold your name when it appears as an author.

What order should I use for my career benchmarks?
• Reverse chronological order, with the most recent items first

How do I get my CV into the eOPF (electronic Officer Personnel Folder) ?
• Use these fax numbers to send all documents except medical licenses into your eOPF:
        301 480-1407
        301 480-1436     
• Use this fax number for your medical licenses only
        240 453-6142

Which version of my CV and Cover Sheet will appear in the eOPF?
• Only the most recent CV will show in the eOPF
• Therefore, always fax the whole CV, including the cover sheet, to the eOPF, not just an updated page.

What things should and should not be included in the CV?
• DO INCLUDE:
        o All the items noted in the CV examples and Precept/Benchmark sections on this page
        o Your publication list: articles, books, chapters, and abstracts at the end of the CV

        HOW TO DOCUMENT YOUR DEPLOYMENTS: Special note for PY2006 from OFRD: Posted 1/09/06
        o The deployment information on the OFRD website is NOT part of your eOPFor PIR.
           The best mechanism of informing a promotion board about your deployments is via your awards
           and documentation on your CV.
        o Hurricane (s) Katrina/Rita/Wilma will not be listed on your OFRD Officer Summary page until the
           mission is complete. For now, list this and all deployments on your CV.
        o Please note, the Promotion Board does NOT have access to your OFRD webpage.
           Only you and the OFRD staff see your OFRD Officer Summary Page.

• DO NOT INCLUDE:
        o Photographs, publication reprints, program agendies, summaries of performance appraisals
           (COERs), conferences attended, medical information, or personal information

What do I need to know about Precepts and Benchmarks?
             • PY 2008 New!
             • PY 2007 for reference only
             • PY 2006 for reference only
             • PY 2005 for reference only

• 6th Precept is not approved and is not a part of PY 2007 considerations New! 12/6/06
        Email from RADM Bob Williams, Chief of Staff, Office of SG, via NIH CC Liaison
               The ASH (ADM Agwonobi) has disapproved the 6th precept for 3H officers:
               Isolated Hardship, Hazardous, Hard to Fill
               It is anticipated that the concept of such a promotion precept will be considered by the
               Transformation Officers and OCCFM as they look to incentives for filling 3H positions in the
               near future.
        The 6th Precept: earlier postings
                --Use of the 6th precept has been postponed until PY 2007 12/23/2005

               -- More information about the 6th precept
                     PHS CC Bulletin 03/2005, page 2
               -- The 6th Precept Will be Used in PY 2006
                     Letter from OCCFM  11/23/2004
               -- PHS CC Personnel Manual 12/18/2003
                     CCPM 23.4, Instruction 2, Section F.2.e, page 6

How should the CV and cover sheet relate to the promotion Precepts and Benchmarks?
• The CV summary sheet and CV itself should be constructed to parallel the precepts and benchmarks for promotion
• Benchmarks differ for promotion at each level: 04, 05, 06

Are there tips for success with Promotion Boards?
• Tips for success with Promotion Boards from the PPAC  10/2004

What documents should I read before I prepare my CV?
POLICIES
• Promotion Policies
• Fitness Readiness Regulations
• Transformation and Readiness Regulations
• Information about Precepts and Benchmarks See especially PY 2006 Benchmarks and Precepts New!
• PHS CC Bulletin Supplement about Promotions, Precepts, CVs, Benchmarks  01/04/2004
• Guidelines for Promotion Boards  03/2004
ADVICE
• See new Promotion 101 Seminar from the PPAC New! 9/07
• Tips for Success with Promotion Boards from the PPAC  10/2004