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PROMOTION YEAR 2008 ANNOUNCEMENTS FROM USPHS New!  9/07
     • Key Information for promotion eligible officers available on PHS web site

LACK OF BASIC READINESS DISQUALIFIES OFFICERS FOR PROMOTION VERY IMPORTANT
     • The Office of Force Readiness and Deployment (OFRD) has released each officers’
        "Basic Readiness" status as of 4/30/07.
     • It is located on your "Officer Summary Page" on the OFRD web site after LogIn.
     • If an officer was eligible for competitive temporary-grade promotion review during the
       Spring 2007 cycle and is not listed as "Basic Ready", the officer cannot be promoted.
     • Personnel policy dictates that such officers will be taken to a board for consideration of
       retention, termination or other appropriate action.
     • Regulations about this policy
            • PPM 07-001 Extension of Manual Circular 377 11/3/2006
            • Commissioned Corps Instruction 23.4.2 Temporary Promotions 12/19/06
     • If you believe your OFRD Basic Readiness data are incorrect, you should immediately
       provide documentation to OFRD supporting your contention that you were in
       compliance with readiness standards as of 30 April 2007.
     • OFRD will accept documentation received no later than COB 11 May 2007 to contest
     • your most recent OFRD basic readiness status.
     • Documentation should be submitted using the following contact information:
              Office of Force Readiness and Deployment
              Office of the Surgeon General
              5600 Fishers Lane, Room 18C-26
              Rockville, MD 20850
              OFRD Fax: 301-443-1525

NEW POLICY ON TEMPORARY PROMOTIONS 12/19/2006
     •  New policy on Temporary Promotions
            • CC Instruction 23.4.2 from electronic issuance system
            • Implements effects of basic readiness on promotion and retention
            • See also Extension of Manual Circular 377 11/3/06  VERY IMPORTANT

PY 2007 PROMOTIONS AND IMMUNIZATION REQUIREMENTS
     • From E-Bulletin December 1, 2006: read details
     • For the purposes of the PY 2007 promotion cycle, the immunization standard will be
       assessed solely by the self-reported information on the OFRD Web site.
     • Immunization data and documentation will continue to be accepted and reviewed
       and entered into the MAB (CCMIS) database for use in future promotion cycles and to
       provide medical waivers if required.

NEW RELATIONSHIP BETWEEN YOUR READINESS STATUS AND PROMOTION
     • Extension of Manual Circular 377 11/3/06  VERY IMPORTANT
            • Changes in readiness regulations about immunizations, required online training
              modules, relationship of basic readiness status to: promotion, retention in the
              CC, eligibility for special pays
     • Checklist for Basic Readiness 3/30/07
     • Original Manual Circular 377 7/2/04

SUMMARY OF PY 2007 INFORMATION
     • Promotion Eligibility and Promotion Year 2007: CCMIS Web Site/EBulletin 111/3/06

PROMOTION INFORMATION FOR PY 2007 Important
     • Summary of Information for Promotion Year 2007 Posted 10/2006 on CCMIS Web Site

eOPF MUST CONTAIN A COER FOR EVERY SERVICE YEAR Posted 9/4/2006
     • A complete COER history is required for ALL officers being considered for
               • Promotion
               • PHS Awards (generally the higher level awards that are reviewed by the
                 Commissioned Corps Awards Board)
     • All officers are strongly encouraged to check their PIR/eOPF and make sure there is
       a COER or Narrative COER in the eOPF for each year in the Corps.
     • The Office of the Surgeon General and Office of Commissioned Corps Operations are
       considering an approach to address cases in which officers are missing COERs.
     • The PPAC anticipates that specific guidance will be forthcoming to advise officers
       what action, if any, is needed to meet the requirement for annual COERs in the
       Officer Personnel File.
     • If you have any questions, you may also contact your Agency Liaison for assistance. 

CLARIFICATION OF "THREE AND FREEZE" POLICY Posted 6/22/06
     • Messsage from John O. Agwunobi, ADM, USPHS, Assistant Secretary for Health
     • Published in CC E-Bulletin 6/22/06
     • Lack of "Readiness" will generate "Not Recommended" outcome from
       Temporary Grade Promotion Board and referral to Retention Board
     • See special concerns for Officers who score in bottom quartile or decile
        in any promotion year

HOW TO KNOW IF YOU ARE PROMOTION ELIGIBLE FOR PY 2006
     • Sign into secure area of CC MIS web site
     • Review first page; look for notification that you are/are not promotion eligible

      • Promotion Eligibility Criteria Posted 12/26/2005
               Temporary, Permanent, Non-competitive, Exceptional Promotions
               See also Extension of Manual Circular 366 11/3/06

      • FAQs: Promotion Process
               PHS CC MIS web site

      • Officer must have no unresolved "ethics issues" as per your Agency and PHS rules
              • Applies to promotions, contracts, retirement, etc.
               • Unresolved issues can delay/eliminate eligibility or desired personnel actions

HOW PROMOTION BOARDS WORK
      • Official Guidelines for Members of PHS Promotion Boards  03/2004

      • Policies for the Organization and Function of Promotion Boards   08/10/1977
              CC Personnel Manual
              CCPM 23.4

TEMPORARY GRADE PROMOTIONS
      • New policies on Temporary Promotion 12/18/2006
               CC Instruction 23.4.2
               Implements the effect of basic readiness on promotion and retention
      • Previous Temporary Grade Promotions Policies  12/18/2003 Superceded by policy above
              PHS CC Personnel Manual
              CCPM 23.2 Instruction 2

      • Amendment to Temporary Grade Promotion Policies  02/02/2004
              PHS Manual Circular 376

      • Exceptional Proficiency Promotions  07/21/2004
              PHS Personnel Policy Memorandum
              PPM 04-002

PERMANENT GRADE PROMOTIONS
      • Permanent Grade Promotions Policies  12/18/2003
              PHS CC Personnel Manual
              CCPM 23.4, Instruction 1
      • Allowable Number of Permanent Grade Positions in the Regular Corps by Rank  3/07/2006
              PHS CC Personnel Manual
              CCPM  43.4, Instruction 2

      • Medical Requirements for Permanent Promotions

PROMOTION TO FLAG RANK
      • Flag Grade Officer Selection and Assignment 02/01/2005
              PHS CC Personnel Manual
              CCPM 23.4, Instruction 7
      • Flag Grade Billet Assessment Form   Fillable PHS Form 7046
              PHS Form 7046, 03/2005
      • Spring 2006 Flag Grade Billet Evaluation and Designation Is Completed New!
             • Detailed review of Flag Billets at various agencies
             • Published in E-Bulletin, 6/30/06
             • Posted 7/12/06

MEDICAL REQUIREMENTS FOR PERMANENT PROMOTIONS
    • General Instructions

     • How to complete the 4 Forms   Version 8:   08/24/2005

      • Where to send all 4 forms: Medical Affairs Branch (MAB)
                      MAILING DDRESS FOR MEDICAL AFFAIRS BRANCH (MAB)
                      Office of Commissioned Corps Support Services
                      Attention Medical Affairs Branch
                      5600 Fishers's Lane, Room 4C-04
                      Rockville,MD 20857-0001

                      Main phone numbers: 301 594-2052, toll free 1 800 368-2777
                      Fax number for immunization documentation only: 301 594-3299

     • The 4 Forms: Send each of the 4 forms to Medical Affairs Branch (MAB)
              • Disclosure Statement  page 2
                      
              • Medical history form
                      DDForm 2807-1, 10/2003
                      Must be done <1 year prior to the expected permanent promotion effective date
              • Medical examination form
                      DD Form 2808, 01/2003
                      Must be current within the last 5 years

              • Dental examination form
                      PHS Form 6355, Revised 01/2005
                      Must be current within the last 5 years

      • Suggest mailing all documents with tracking numbers rather than standard mail,
        (e.g. FedEx / Certified / Priority Mail), in case a trace back is necessary.
        Keep mailing receipts.

     • Check Secure Area of PHS CC MIS web site (first page after login)
                      Confirm correct dates for your medical exam and medical history forms

PHYSICIAN PROMOTION BENCHMARKS
     • PY 2008
     • PY 2007 for reference only
     • PY 2006 for reference only
     • PY 2005 for reference only

     • Medical Officer Precepts and Benchmarks PPAC PowerPoint 05/2005

     • Draft Guidance from PPAC on Promotion Precept Benchmarks for Medical Officers   09/29/04

      • Tips for Success with Promotion Boards from the PPAC  10/2004

      • 6th Precept is not approved and is not a part of PY 2007 considerations New! 12/6/06
        Email from RADM Bob Williams, Chief of Staff, Office of SG, via NIH CC Liaison
               The ASH (ADM Agwunobi) has disapproved the 6th precept for 3H officers:
               Isolated Hardship, Hazardous, Hard to Fill.
               It is anticipated that the concept of such a promotion precept will be considered                by the Transformation Officers and OCCFM as they look to incentives for filling
               3H positions in the near future.
               The 6th precept is not approved and is not a part of PY 2007 considerations.

       Prior 6th Precept postings:
      • Implementation of the 6th precept has still not occurred 11/16/06
                The PPAC believes that this precept, related to service in isolated and hard to
                fill assignments, will NOT be in effect for PY2007.
      • Use of 6th precept has been postponed until PY 2007, 12/23/2005
      • More information about the 6th precept
                PHS CC Bulletin 03/2005, page 2
      • The 6th Precept Will be Used in PY 2006
                Letter from OCCFM  11/23/2004
              • PHS CC Personnel Manual 12/18/2003
                CCPM 23.4, Instruction 2, Section F.2.e, page 6

eOPF: ELECTRONIC OFFICIAL PERSONNEL FOLDER

      • eOPF FAX NUMBERS
                 For all documents except medical license
                       301 480-1407
                       301 480-1436

                 For current medical licenses only
                       240 453-6142

      • eOPF: WHAT YOU NEED TO KNOW
               • eOPF: Basic Information

               • eOPF FAQs: Computer issues

               • eOPF Information: From the PHS CC Administration/OCCO

               • Preparation of Curriculum Vitae and Cover Letter for PHS Medical Officer's eOPF

               • Hints for creating ROG CV

PIR: PROMOTION INFORMATION REPORT
      • PIR:  Basic information

      • PIR Information: From the PHS CC Administration/OCCO

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NEW CALL-TO-ACTIVE DUTY 2-WEEK OFFICER BASIC COURSE: PILOT
      • Announcement in E-Bulletin 5/3/07

SUMMARY OF OFRD TRAINING AVAILABLE
      • List of Training

BASIC OFFICER TRAINING COURSE (BOTC)
      • What is 3 day BOTC ?
      • What is 5 day BOTC ?

      • What is IOTC?
               • Independent Officer Training Course (IOTC)
               • Online modules only
               • Must be completed after BOTC to earn USPHS Training Ribbon

      • What is PHS COTA?
               • Commissioned Officer Training Academy
               • Training options, including BOTC
               • Training faculty for BOTC
               • Division of CC Training and Career Development/OCCO
               • Phone 240 453-6066

BOTC COURSES OFFERED / ONLINE REGISTRATION
     • Online BOTC registration at the PHS COTA web site
    
OFRD/CCRF ONLINE COURSES              
      • Detailed information about accessing the USPHS Learning Mangement System
      • "Basic Readiness" online courses required
      • NIMS training requirements (National Incident Management System)
      • FMRB training requirements (Field Medical Readiness Badge)
      • IRCT training (Incident Response Coordination Team)
         formerly called the Secretary's Emergency Response Team (SERT)
        
BASIC LIFE SUPPORT (BLS) CLASSES
     • BLS training
     • BLS Classes available monthly in Metro DC area
     • Other BLS classes
      
HOW TO DOCUMENT YOUR TRAINING
      • Fax a copy of each training course completion certificate to your eOPF
      • Check your OFRD/CCRF Officer Summary Page (after login)
           to be sure your OFRD/CCRF-sponsored advanced training certificate is posted
           in the Deployments section
      • Check your eOPF to be sure all training certificates are posted in your eOPF
           e.g. BCLS, ACLS, ATLS, OFRD/CCRF advanced training
      • Be sure your training is documented in your CV
      • If CME credit is awarded for the training, be sure it is listed in your CME document

OTHER TRAINING OPPORTUNITIES    
      • CDC: Public Health Training Opportunities
      • CDC: Public Health Training Network  
             • Online courses, webcasts, grand rounds, satellite broadcasts, distance learning

      • HHS Training Opportunities

      • HHS University
             • HHS Learning Portal
             • Learning Portal Login Instructions for PHS Officers

REGULATIONS
      • PHS Awards Pamphlet

      • PHS Awards Brochure

      • Award process, criteria, wearing ribbons, medals
              PHS CC Personnel Manual -- Awards section

PICTURES OF MEDALS AND RIBBONS
      • Pictures of Ribbons and Medals

      • Pictures of Ribbons: Order of Precedence

ORDERING
      • Ribbons and Medals

NOMINATION FORMS
      • Unit Honor Awards

      • Individual Honor Awards

GUIDES FOR WRITING SUCCESSFUL AWARD NOMINATIONS
      • Guide to successful award nominations FDA
      • Guide to successful award nominations CDC
      • Individual award checklist CDC
      • Unit award checklist CDC
      • Awards Guide from HSO category
      • Try to find a PHS Awards Guide from your Agency

NEW AND REVISED ELIGIBILITY CRITERIA FOR FIELD MEDICAL READINESS Posted  10/15/2006
     • CCRF web site review of online modules required for FRMB
     • Field Medical Readiness Badge Instruction
           • Current: Commissioned Corps Instruction (CCI) 511.02, 7/26/2006
             Replaces: CCPM 27.1.1 Section F7, page 20, 9/12/2000
           • Unofficial Pdf summary version New! Posted 2/27/07
           • Applies to all officers who meet Force Readiness Standards as per
                    • Basic Level of Force Readiness of the Commissioned Corps
                      Manual Circular (MC) 377
                    • Extension of MC 377 until Sept 1, 2006
                      Personnel Policy Memorandum (PPM) 06-004
     • Officers do not apply for the FMRB; it will be awarded as officers meet the criteria.
           • OFRD and OSG review and determine those officers who meet eligibility
             requirements, and will recommend FMRB to OCCO/DCCOS for processing.


eOPF MUST CONTAIN A COER FOR EVERY SERVICE YEAR Posted 9/4/2006
     • A complete COER history is required for ALL officers being considered for
               • Promotion
               • PHS Awards (generally the higher level awards that are reviewed by the
                 Commissioned Corps Awards Board)
     • All officers are strongly encouraged to check their PIR/eOPF and make sure there is
       a COER or Narrative COER in the eOPF for each year in the Corps.
     • The Office of the Surgeon General and Office of Commissioned Corps Operations are
       considering an approach to address cases in which officers are missing COERs.
     • The PPAC anticipates that specific guidance will be forthcoming to advise officers
       what action, if any, is needed to meet the requirement for annual COERs in the
       Officer Personnel File.
     • If you have any questions, you may also contact your Agency Liaison for assistance. 

AWARDS FOR PPAC MEMBERS AFTER COMPLETING THEIR TERM Posted 7/27/06
      • Special Assignment Awards are considered for PPAC members completing their terms
      • PPAC Awards Committee Chair CAPT Rosemary Hirsch requests the following information
             • Faxed copy of letter from Surgeon General making the PPAC appointment
               Fax to: 301 458-4029 Attention: CAPT Hirsch
             • Officer's serial number

ASSIMILATION NEWS
      • See announcement in E-Bulletin 12/4/2007
      • Regular Corps Assimiliation Applications for the 2008 Assimilation Board must be
        postmarked by 1 February 2008.

      • News that next cycle of applications due Feb 15, 2007, CC E-Bulletin, 12/1/06
      • News about previous application cycles CC E-Bulletin, 11/2/06

GENERAL   
      • Assimilation: Basic Information
      • If you have applied, check that your Assimilation Application date/Effective date are
        recorded properly in your PIR

HOW TO APPLY
      • 2007 Assimilation General Instructions, Applications due February 15, 2007
        Application Form PHS 7034, Pdf format, fillable
        Application Form PHS 7034, Word format, fillable

      • For questions: PHS CC OCCO Assimilation Coordinator
        LCDR Julian Canizares julian.canizares@hhs.gov  phone 240-453-6951

REGULATIONS
      • New regulations
            Personnel Operations Memo, 11 June 2007
      • Detailed regulations  5/26/99
                 PHS CC Personnel Manual
                 CCPM 23.3, Instruction 7
      • Allowable Number of Permanent Grade Positions in the Regular Corps by Rank 03/07/2006
              PHS CC Personnel Manual
              CCPM  43.4 Instruction 2

ASSIMILATION INCLUDED IN PROMOTIONS BENCHMARKS
      • Assimilation in PY 2006 Promotion Precept Benchmark #3