What is the eOPF?
• It is your electronic, online, personnel record, used for PHS administrative purposes

What is in the eOPF?
• Commissioned Officer's Effectiveness Reports (COERs)
• Promotion Information Report (PIR)
• Promotion Board Score Sheets
• Curriculum Vitae (CV) and cover sheet
• Professional Physician Licenses, credentials, and certificates
• Educational Information
• Continuing Medical Education (CME) summary sheet and copies of individual course completion certificates
• Awards: PHS and non-PHS
• Special skills documents
• Outside activities documents
• PHS support activities documents
• Personnel orders
• Other PHS administrative documents

How can you access your eOPF?
Go to the PHS CC MIS web site >
Secure Area >
Officer, Liaison, and Leave Maintenance Clerk Activities >
Logon ID and Password >
Activity Menu (at page bottom) >
Access Personal Record Menu (In: Active Duty Officer Actitivities Section) >
Access your Official Personel Folder (OPF)

Who has access to the eOPF?
• You
• Appropriate PHS adminstrative staff
• Promotion Boards
• Persons you grant limited access (see electronic option to grant access)

How do you get documents into your eOPF to ensure they are available for Promotion Board Review?
• You must Fax materials to Office of Commissioned Corps Operations (OCCO/DCP)
• Materials must be faxed no later than January 23, 2006 to be considered for PY 06 Board Review

• Fax numbers for all documents except medical license
       301 480-1407
       301 480-1436

• Fax number for current medical license
       240 453-6142

How should you indicate ownership of the documents you fax in?
• Put your name, PHS serial number, and category on the upper right-hand corner of all sheets

What kind of quality control for faxing is important?
• Since there is no paper copy generated for the eOPF, the online archived documents you send will reflect any image problems transmitted by your fax machine, e.g. streaks, crooked pages.
• Certain documents do not fax well and cannot be read, e.g. those with various shades of contrast, highlighter marking, etc.
• You must check the documents online in the eOPF after you send them, to be sure they can be read, as OCCO performs no quality assurance on the transmitted documents.
• You must check that your eOPF is in proper order.

How long does it take for documents to appear in the eOPF?
• Allow 2-4 weeks for documents to appear in the eOPF

What is NOT appropriate for your eOPF?
• Photographs
• Publications
• Reprints
• Program agendas
• General promotion recommendations other than the "Reviewing Official Statement" for promotion

What should you do if your eOPF contains errors?
• Email your concerns to OCCO at phsopffix@hhs.gov